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Users can be assigned to one of three user authorities in the Intellum Platform: student, restricted admin, or unrestricted admin. Each user authority role grants access to the platform based on permissions associated.

This article gives an overview of the three assignable user authorities in the Intellum Platform and follows up with details specific to creating restricted admin.

Things to note:

  • Each Intellum account has one Account Owner. While this is a designated role in the platform, it is not an assignable user authority in the admin interface. Account Owners have unrestricted access in the Platform, as well as access to a Billing tab for account management.

User authority roles


You guessed it -- users with the student permission level are, essentially, students. These are your end users, your learners, your users -- they go by a lot of different names, but in the Intellum Platform, we call them students or learners. Most of your users will be students.

These users have very few things they can do in the system. They can enroll in activities in order to interact with the learning content, browse the catalog, see information in the system from a student view, and update/maintain their own user profile. Learners in your system who do not need to create content or pull reports would be considered a student.

Students do not have admin permissions, so do not have access to the admin view.

Unrestricted admin

Way at the other end of the permission spectrum is the unrestricted admin. In contrast to students, unrestricted admin can access all content, users, reports, and data in the platform; these users have all admin permissions and are able to make changes to the system’s settings.

This authority level would be given to administrators and stakeholders.

Heads up!

Unrestricted admin have access to the entire system so this designation should be assigned in rare cases.

Restricted admin

Somewhere between the unrestricted admin, who can do virtually everything, and students, who have no admin permissions, are restricted admin. As a restricted admin you can create & edit users, reports, events, and enrollments.

The range of access you have to perform each of these duties depends on the permissions granted by the unrestricted admin, and these permissions are customizable.

This authority level would be given to managers and/or facilitators who simply need access to certain content, reports, or documents within the system.

Why have a restricted admin?

You might be wondering -- what's the point of having a restricted admin?

We introduced the restricted admin role so that our clients could customize the responsibilities for their admin. Not all admin need access to do everything in the platform, and in fact, it could be detrimental to have too many people with unrestricted access to the system, given the number of site-level settings an unrestricted admin can change.

When you're creating a new admin, we recommend starting with a restricted admin status, and then customizing or increasing permissions as needed.

Note that you can have as many restricted admin in the system as you'd like.

Change user authority

You can make changes to user authority through a user's Properties.

Follow these steps to make changes to user authority:

  1. Navigate to Users in the admin nav panel.
  2. Select a user from the list and click Edit.
  3. Select the user's Properties tab.
  4. Scroll to the General properties section and find the User Authority options.
  5. Select from Student, Restricted Admin, or Unrestricted Admin to assign the appropriate user authority.
  6. Click Save Changes.

When you make a user a restricted admin, a Restricted Admin Permissions section is added to user Properties.

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