Web Conferencing Integrations

Virtual Events can help you reach out new audiences and deliver learning content to audiences across the world. You can create virtual events - and give learners the ability to launch virtual events - directly in the platform by integrating one of the following web conferencing tools with Intellum:

• Zoom

• BlueJeans

• GoToMeeting/GoToTraining/GoToWebinar

• Webex

• Adobe Connect

This article walks you through integrating a web conferencing tool through your user profile and creating a virtual event as an Admin; it also connects you to other resources related to web conferencing in the platform.

Web conferencing support

The Intellum Platform provides integrations with the following top providers:

• Zoom Pro, Business, and Enterprise accounts
• BlueJeans
• GoToMeeting, GoToTraining, and GoToWebinar
• WebEx
• Adobe Connect

See a quick breakdown of functionality by clicking on the image below:

Heads Up!

Adding web conferences using Google Meet or any other provider is as easy as copying the URL for the meeting to the URL field in Event properties.

Zoom

Zoom webinars are created and managed at an account level. A Zoom integration is set up by an Unrestricted admin through account Settings.

After establishing a Zoom integration at the account level, the Zoom Webinar and Zoom Meeting options will be available when creating a new event in the platform. Selecting either option reveals a field to enter a Zoom Host Email, allowing for multiple webinars to be conducted simultaneously, provided each host has an account with the proper licensing.

Integrating with a Zoom Pro, Business, or Enterprise account provides the following functionality:

• Import events via CSV
• Automatically create Zoom webinars with in-platform Event setup
• Assign different hosts to conduct concurrent webinars
• Logs users directly into a Zoom webinars without registration
• Syncs event attendee lists between platforms
• Syncs date changes between platforms

BlueJeans

BlueJeans meetings are created and managed at an account level. A BlueJeans integration is set up by an Unrestricted admin through account Settings.

Integrating with BlueJeans offers the following functionality:

• Import events via CSV
• Automatically creates BlueJeans meetings with in-platform Event setup
• Syncs event attendee lists between platforms
• Syncs date changes between platforms

GoToMeeting

Integrating with GoToMeeting offers the following functionality:

• Import events via CSV

• Automatically creates meetings with in-platform Event functionality

• Syncs date changes between platforms

GoToTraining

Integrating with GoToTraining offers the following functionality:

• Import events via CSV

• Automatically creates meetings with in-platform Event functionality

• Syncs date changes between platforms

GoToWebinar

Integrating with GoToWebinar offers the following functionality:

• Import events via CSV

• Automatically creates meetings with in-platform Event functionality

• Creates localized webinar events based on activity locale

• Logs users directly into the meeting without registration

• Syncs event attendee lists between platforms

• Syncs date changes between platforms

WebEx

Integrating with WebEx offers the following functionality:

• Automatically create meetings or webinars with in-platform Event functionality

• Logs users directly into the meeting without registration

• Syncs event attendee lists between platforms

• Syncs date changes between platforms

Adobe Connect

Integrating with Adobe Connect offers the following functionality:

• Automatically creates meetings with in-platform Event functionality

• Logs users directly into the meeting without registration

• Syncs event attendee lists between platforms

Add a Web Conference Integration

Each Admin or Facilitator must complete the following steps within their individual user profile to enable web conferencing options for events:

1. Access your user profile by clicking on Profile icon at the top right of the screen and choosing My Profile.
2. Click the Edit Profile link under your name.
3. Click the Integrations tab at the top of the page.
4. Select the icon for your web conferencing application to authenticate.

Heads Up!

An Unrestricted admin must allow user profile editing in account Settings to ensure users can add an integration through My Profile.

After successfully authenticating with your service, you will be returned to the Integrations page; a successful web conferencing integration is confirmed by the addition of a green checkmark on the authenticated service(s).

Note: Click on the virtual conferencing service logo again for options.

The platform supports the integration of multiple web conferencing tools. For each integration you add to your account, you will see that option reflected as a meeting Type when you creating a new event.

Create a Virtual Event

Admin Experience

Admin will find the connected web conferencing option added to the New Event page. To create a virtual event, follow these steps

1. Select Events in the admin navigation panel.
2. Click the New Event button at the top of the page. Choose the scheduled activity this event should be connected to.
3. In the Type field select the web conference option integrated through your user profile (i.e. AdobeConnect Meeting)
4. In the Meeting URL field, add the URL learners should follow to join the live event.
5. Add further information to the event - as needed.
6. Click Save to create the webinar event.

Activity Facilitator Experience

If your account is integrated with Zoom, Activity Facilitators will find the Zoom event option added to the Add New Event page.

1. Select Events in the learner navigation panel.
2. Navigate to My Events and click the New Event button. Select a scheduled activity to connect to the new event.
3. In the Type field select the web conference option integrated through your user profile (i.e. AdobeConnect Meeting)
4. Add further information to the event - as needed.
5. Click Save to create the Zoom webinar event.

For all web conferencing integrations, learners only need to join an event for more than 0 seconds at any time to pass.

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